Digital - Mobile - Desktop - Hands Free - Telephone -

DIGITAL DICTATION

Doctor’s can write – yes write – their notes on the same forms they use today.

Voice Capture is at the heart of the Oracle Transcription System. For years, Dictation systems have been ‘port-based’ systems – expensive single-purpose servers built with analog voice cards. Generally, additional servers are needed to perform interconnected tasks, such as a Voice Database Server, Speech Recognition Server, Transcription Server, Print Server, etc. The ‘port-based’ approach inherently limits the amount of access to the system, because telephony-based voice capture as well as Listen-Access requires a ‘port’; therefore, building a system to meet the demands of an enterprise with this approach requires tremendous amounts of hardware to address the peak demands that ‘may’ – or ‘may not’ – occur.

Oracle Transcription’s partner BayScribe’s thought-leading development team has completely redesigned the Dictation System, eliminating the use of ports and voice cards and the many issues that go with them. Most notably, this removes the hardware dependency and creates a scalable dictation system; a system that provides a platform for High Availability and Disaster Recovery. Our 100% Cloud-Based dictation system provides limitless accessibility for the transcriptionists to listen and type (securely via the browser), eliminating the need for user licenses and VPN’s, and more importantly, eliminating busy signals for the physicians altogether.

With BayScribe, throughput is determined by the amount of memory, processors and bandwidth allocated to the application, not voice cards. This allows you to scale the system as needed – by work group, department or enterprise – to create the equivalent of 24, 48, 96, or even 500+ ‘ports’ as needed. BayScribe is not hardware dependent like our port-based competitors, so you can have an entire duplicate system running on a separate server or cluster to ensure the highest amount of uptime available in the market – 99.999% or more. The result is an extraordinarily more productive, more cost-efficient dictation system… likely, the last system you will ever need.

Key Business Benefits:

•  Limitless Scalability – Limitless throughput and access without capital expenditure
•  Indefinite secure access to voice files via phone and via web
•  High Availability – 99.999% uptime
•  Disaster Recovery – Complete backups on-site and off-site ensures Business Continuity
•  Works in any IT environment

MOBILE DICTATION

The ability to dictate anytime, anywhere and instantly upload high-quality dictation benefits everyone in the Report creation process – and without docking at the PC! Why should authors be burdened with the hassles associated with docking traditional handheld devices? Why should transcriptionists be burdened with reduced amounts of time to generate reports because of the delays inherent with the ‘docking’ process?

Oracle Transcription uses the BayScribe Mobile provides clinicians with all of the same features that they are accustomed to on traditional digital handhelds – including Insert and Overwrite – without the hassles of having to dock the device to a PC to upload the files. In addition, Authors can select the patient from their patient list which includes the Subject ID (MRN) as well as select the appropriate Work Type to further expedite the transcription process. This dramatically improves the efficiency of everyone involved as the voice files are uploaded securely over your wireless network so the report creation process can begin without delay.

Often ‘listeners’ want to be able to listen to dictation over the telephone, but they are unable to do so if the report is authored on a handheld or mobile device. Not with BayScribe. Users can listen to dictations over the phone or online. And with BayScribe, security is never compromised as we utilize a secure internet connection (https) for the upload, supporting 128-bit and 256-bit encryption.

BayScribe Mobile offers a cost-effective dictation solution that increases the productivity of every person associated with the Report workflow, without jeopardizing security. BayScribe offers you more flexibility to upload voice files and speed the transcription process.

Key Business Benefits:

•  Instantaneous, secure file upload reduces Turnaround Time
•  Improves accuracy & security of PHI by eliminating spellings of names, medical record numbers and DOB’s
•  Support for multiple locations on a single device
•  Support for STAT, Date of Service and scheduled Patient lists
•  Extremely cost effective to deploy and maintain compared to handhelds
•  Support for Speech Recognition quality voice
•  Massive wireless infrastructure – ensures Business Continuity
• Mobile Device Support:
  • Apple iPhone, iPad and iPod Touch 2nd Generation (or above)
  • Android 1.6x and 2.x devices
  • Windows Mobile version 5.x, 6.x & 6.5x
  • Any device that can create a .WAV file, e.g. Palm OS
  • Any device that can upload a file via a handheld Web Browser

DESKTOP DICTATION

Report Authoring often takes place in front of a PC, and for those instances BayScribe’s Desktop Dictation Utility is a seamless application that provides the highest quality recordings. The utility is simplistic and intuitive yet powerful, and it is complete with all of the requisite recording utilities, e.g. Insert, Overwrite, Leave Open, Priority, etc. This application is widely used in Radiology and Pathology and ideal for Workstation-on-Wheels and many other departments and specialties. BayScribe supports Virtual Desktops (VMware View 3.x, 4.x) providing opportunities for improved efficiency via Single Sign-on, Proximity Badge access, etc.

One of the most taxing applications for traditional Dictation Systems is PC-based dictation because each
dictation station requires a physical ‘port’. BayScribe has virtually limitless ‘ports’, so this is not a limitation with BayScribe whatsoever, in fact BayScribe supports limitless concurrent PC-based authors via our Desktop Dictation utility. This, among other things, makes Oracle Transcription’s platform  an ideal Enterprise Solution providing limitless throughput.

Key Business Benefits:
 Limitless scalability & limitless simultaneous users – yes, limitless
 Easily integrated into PACS/RIS systems for single sign-on providing a ‘transparent’ dictation experience
 100% Uptime – unlimited PC’s can have the application loaded and operational
 Extremely cost effective to deploy, use and maintain – there is no per user or per license charge!
 Completely secure & HIPAA compliant

Feature Set:

• Integrated with Dragon Naturally Speaking with Per-Job Toggle
• Superior voice quality ideal for Speech Recognition
• Listen to PC-dictations over the telephone – Authors and Referrers
• Leave jobs open for multi-part evaluations
• Scan & Speak – works seamlessly with barcode scanners, SpeechMikes and Hands Free dictation pedals

HANDS-FREE DICTATION

Report Authoring often takes place in front of a specimen or sample, where the physician’s hands are
unavailable to handle a SpeechMike or other handheld recording device. In those instances BayScribe’s Desktop Dictation Utility combined with a hands-free microphone is an excellent solution. Couple these with a bar code scanner and hands free dictation is never easier.

The process is simple and straightforward. Physician’s can leave their dictation open so multi-part reporting is easily accomplished. When the physician logs back in, their Incomplete Jobs list is presented
to them to easily complete their reports.

BayScribe has certified both the 3-button and 4-button dictation pedals from Digital
Accessories Corp (DAC) and offers them at a discount for BayScribe customers. BayScribe can easily customize the function of each of the foot pedal buttons to meet your individual needs – e.g. have the middle pedal perform FF/PLAY instead of REW – the pedals can be configured in any order.

One of the most taxing applications for traditional Dictation Systems is PCbased dictation because each dictation station requires a physical ‘port’. BayScribe has virtually limitless ‘ports’, so this is not a limitation with BayScribe whatsoever, in fact, BayScribe supports limitless concurrent PCbased
authors via our Desktop Dictation utility. This, among other things, makes BayScribe an ideal Enterprise Solution.

Key Business Benefits:

•  Limitless Scalability – unlimited simultaneous Authors can dictate
•  100% Uptime – unlimited PC’s can have the application loaded and operational
•  Extremely cost effective to deploy, use and maintain – there is no per user or per license charge!
•  Leave jobs open for multi-part evaluations and listen to PC-dictations over the phone
•  Scan & Speak – works seamlessly with barcode scanners, SpeechMikes and Hands Free dictation pedals
•  Superior voice quality ideal for Speech Recognition

TELEPHONE DICTATION

Oracle Transcription offers a fully customizable key map for telephone-based dictation. Key maps can be customized by facility, department, even by author, providing minimal disruption to existing work flows when implementing a new dictation system.

The Key Map (above left) is typical of most Key Maps in the industry but can be configured to utilize the
features/functions shown above (right). Each key can be used for up to three different functions.

Example:
4 = Rewind Incremental/Auto Play
#4 = Rewind 4X Incremental/Auto Play
44 = Rewind to Beginning/Auto Play (NOTE: The Default Key Map above shows this as 5)
*4 would also be an option as shown on the ‘9’ key above

Instruction sequences are also customizable by department and by author allowing for different prompts, such as “enter Medical Record #” in some departments, and “enter Accession #” in Radiology or Pathology. BayScribe is highly customizable for virtually any dictation environment where it is extremely important to reproduce the current environment as closely as possible to minimize disruption and the costly training associated with learning a new system.

Contact us today toll free at (800) 983-3581 or by using the button below for pricing quotes, personalized demos, free trials, transcription consultations and additional information about our 100% HIPAA compliant medical transcription and digital dictation services.